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Tutorial internship and job portal

TUTORIAL

Internship and job portal of the University of Innsbruck

1. General information and guidelines on the publication of internships and job vacancies

When publishing an advertisement in the internship and job portal of the University of Innsbruck, you can choose between two options: You can publish internships free of charge or place a job offer for a fee.

INTERNSHIPS

  •     Free publication of an advertisement for up to 12 months (duration).
  •     No restrictions regarding sectors or occupational groups.
  •     The publication of internships does NOT include trainee positions/programs
  •     The prerequisite for publication is that it is a fair and qualified internship (at least Matura level and NOT a completed master's degree).
  •     Duration of employment per internship up to max. 6 months.

In 2016, the members of “Career Services Austria” agreed on the following additional criteria for the placement of fair and qualified internships:

  • Written contract as documentation of the legal relationship
  • Study-appropriate content and areas of responsibility
  • Appropriate compensation or payment (expressly supports the requirements of the Wage and Social Dumping Prevention Act in its current version)
  • Person in the company who is the contact person and provides feedback
  • Issuance of a qualified reference upon completion of the internship

PAID JOB OFFERS

  •     All job offers that require a current or completed degree at a university or university of applied sciences can be published.
  •     You can choose the duration yourself. Of course, you also have the option of republishing job offers after the booked  duration has expired.
  •     Please refer to our current price list for prices.

When creating new job offers, the system distinguishes between:

  •   Job advertisements in the draft stage are marked with the addition "Draft". Your job offer will be saved, but no credit will be deducted yet. The job offer cannot be viewed publicly.
  •     Job advertisements that have been withdrawn prematurely or whose time window has expired are marked with the addition "Finished". No refund of credit is possible for job advertisements that have been withdrawn prematurely. These job advertisements are no longer published.
  • Expired job advertisements can be used as a text template for new job advertisements. To do this, go to "Edit ad", select "Copy ad" at the end of the form, update the period of publication ("published from"; "published to") in the copy and check all other entries for validity. Complete the process with "Apply changes".

Currently published vacancies are marked with the information "published from" and "published to".

Our General Terms and Conditions apply.

All information on data protection in accordance with Art. 12-14 GDPR can be found at https://www.uibk.ac.at/datenschutz/ and https://www.uibk.ac.at/de/relationshipmanagement/datenschutz/.

NOTE ON SALARY INFORMATION: Since March 1, 2011, job advertisements have been required to include information on the minimum salary. This obligation applies to employers, private employment agencies and legal entities under public law entrusted with job placement. The personal scope of the applicable collective agreement determines the jobs concerned and the associated minimum wage. The job advertisement must state the minimum wage applicable to the advertised job in accordance with the collective agreement or as stipulated by law or other collective legal standards. This information must be given in terms of amount, stating the time unit of hour/week/month, without pro rata special payments, including personal allowances that are already known at the time of the advertisement. The employer may indicate in the job advertisement that it is prepared to make an overpayment in accordance with the collective agreement. Further information can be found on the WKO website. Unfortunately, the regulations for internships are not clear. However, the University of Innsbruck stands for fair and qualified internships, which is why only such internships can be published with us free of charge. We therefore ask you to pay attention to the salary information when publishing internship positions.

Job vacancies are purchased using credits. One credit = publication of a job offer for 30 days, two credits = publication of a job offer for 60 days or publication of two job offers for 30 days each, etc.

You can buy and redeem credits at any time. However, it is not possible to refund credit that has already been purchased.

Please refer to our current price list for prices.

Each job advertisement can be assigned a sector and an occupational field. While the industry refers to the company, the occupational field is primarily relevant for the job seeker (e.g. industry of the company: architecture and construction, occupational field in which a job is advertised: Office, marketing, finance, law, security). In this way, the job search can be filtered specifically by occupational field and sector.

 The industries were created based on the industry directory.

 The occupational fields were created on the basis of the former Qualifications Barometer of the Austrian Public Employment Service (currently AMS Berufsinformationssystem).

  1. Architecture and construction
  2. Automotive and vehicle construction
  3. Banking and financial services
  4. Advice and consulting
  5. Embassies and honorary consulates
  6. Energy, water and environment
  7. Education and training
  8. Animal feed and pet supplies
  9. Health and social services
  10. Crafts
  11. Higher education (universities, technical colleges)
  12. Real estate
  13. Industry and mechanical engineering
  14. Internet and information technology
  15. Chambers and associations
  16. Consumer goods and trade
  17. Art, culture and sport
  18. Marketing, PR and design
  19. Media and publishing houses
  20. Public service
  21. Personnel services
  22. Pharmaceuticals, chemicals and medical technology
  23. politics
  24. Student organizations
  25. Telecommunications
  26. Veterinarians
  27. Animal photography
  28. Animal care and support
  29. Animal schools and psychology
  30. Tourism, travel and gastronomy
  31. Transportation and logistics
  32. Clubs
  33. Rental and leasing
  34. Insurance companies
  35. Auditing, taxes and law
  36. Science and research
  37. Breeding
  1.     Construction, ancillary building trades, wood, building technology
  2.      Mining, raw materials, glass, ceramics, stone
  3.      Office, marketing, finance, law, security
  4.      Chemistry, biotechnology, food, plastics
  5.      Electrical engineering, electronics, telecommunications, IT
  6.      Trade, logistics, transportation
  7.      Agriculture, horticulture, forestry
  8.      Mechanical engineering, automotive, metal
  9.      Media, graphics, design, printing, art, handicrafts
  10.      Social services, health, beauty care
  11.      Textiles, clothing, fashion, leather
  12.      Tourism, hospitality, leisure
  13.      environment
  14.      Science, education, research and development

2. Registration of new customers

In order to log in to the internship and job portal, you need your own University of Innsbruck user ID. By selecting the department link » Apply for an account (or the quick link »Apply for a new account) you will be guided through three steps:

  • Register: Please fill in the given fields completely. Please choose a password that is at least eight characters long and consists of upper and lower case letters and at least one number.
  • Verify e-mail: After saving your data, you will receive an e-mail with the activation link. For security reasons, this link is only valid for 24 hours. By clicking on the activation link in the e-mail, your account will be created.  You will receive a user name and an info e-mail. You can use this user name and password to log in in future.
  • Log in to the service (create profile): After clicking on the Login to the Career Service button, you will be redirected to the Web Single Sign-on - Login Window of the University of Innsbruck. There you log in with your user name and the password you have chosen yourself and then you will be taken to the Contact form. Please fill in all fields and confirm your entry by clicking on the Apply changes button. By clicking on the Show contact publicly box, you can choose to have your contact details displayed in the job advertisement.

Start your registration here

»CREATE/APPLY FOR AN ACCOUNT

Please note that only one registration is possible per contact person and only one employer profile can be assigned at a time. However, after completing the registration process, you can add several contact persons to your employer profile, each of whom will then receive their own user ID. To do this, please contact us by email, stating the name, user ID and the employer profile concerned: career-service@uibk.ac.at

Please do not forget to consult with the contact persons already registered at your company in order to avoid misunderstandings during the ordering process or when placing the job advertisements.

Please keep your user ID and password safe; it is not possible to reset your password automatically. If you have forgotten your access data, please contact us in writing by e-mail at career-service@uibk.ac.at (see also FAQ).

  1.     Salutation
  2.     First name
  3.     Last name
  4.     Organization
  5.     Business e-mail address
  6.     New password
  7.     Repeat password
  8.     Acknowledgement of the privacy policy
  1. Salutation: Mr./Mrs./No details
  2. First name
  3. Surname
  4. Academic degree first
  5. Academic degree after
  6. E-mail address
  7. Telephone number
  8. Selection of whether the contact details of the contact person should be displayed publicly

Once you have logged in to the portal with your university user ID and completed the contact form, you can create an employer profile that will be linked to your user ID. Please make sure that you enter your company name according to the commercial register, name according to the register of associations, etc. correctly and also state your VAT number. This makes invoicing easier for us and saves time-consuming queries.

This field determines the ending of the URL of the website on which your employer profile is published in our portal. Please do not enter a complete URL here, but only a short name. Separators must be implemented in the form of a dash, e.g. Career-Service.

Companies please confirm here that they are entered in the commercial register. Associations please do not check this box, so the "VAT number" field does not have to be filled in.

The address entered here will be entered in the employer profile together with your company name, association name etc. and contact details and will be publicly visible. However, you have the option of creating non-public contact persons in your profile.

You can upload a logo here, which will be displayed both in the employer profile and in the job advertisements.

  1. Company name
  2. Company name (exact company name according to commercial register)
  3. Short name for URL
  4. Industries
  5. UID number
  6. Select whether the company is entered in the commercial register
  7. Street
  8. House number
  9. Address suffix
  10. Postal code
  11. Town
  12. Country
  13. Public e-mail address
  14. E-mail address for invoices
  15. Company website (full URL, e.g. https://www.meine.firma.xyz)
  16. Telephone number
  17. Company logo
  18. Book job advertisements (Book additional job advertisements for a fee)
  19. Accept general terms and conditions

3. Regular customers login

Log in to the existing account

You can access your existing employer profile in two steps by clicking on the link provided here.

1. First, the Web Single Sign-on - login window of the University of Innsbruck will open. Please enter your user data and password in this form.

2. You will then be taken to your personal contact form. There you can make any changes to your personal data (e.g. display contact publicly) or confirm the data already entered directly by clicking on the Apply changes button.

Please confirm this field in any case, even if you do not make any changes.

4. Orders

a) Order new customers

You can order one or more job advertisements for a fee when you register your Employer profile via the "Book job advertisements" field. Of course, this is also possible at a later date.

The following orders are always placed via your Employer profile .
Click on the "pencil symbol" on the right and scroll to the end of the form. There, enter the desired number in the "Book job advertisements" field and accept the General terms and conditions to complete the order process.

The booked job advertisements are immediately available to you. You can therefore publish your advertisements immediately. No further approval is required. You will be invoiced afterwards.

Please notify us in writing of any cancellations by e-mail to career-service@uibk.ac.at.  Please note that only available or unused vacancies can be canceled.

For prices, please refer to our current price list.

b) Order regular customers

Your orders are always placed via the access to your Employer profile. Click on the "pencil symbol" on the right and scroll to the end of the form. There, enter the desired number of paid job advertisements in the "Book job advertisements field" and accept the General terms and conditions to complete the order process.

The booked job advertisements are immediately available to you. You can therefore publish your advertisements immediately. No further approval is required. You will be invoiced afterwards.

Please notify us in writing of any cancellations by e-mail to career-service@uibk.ac.at.  Please note that only available or unused vacancies can be canceled.

For prices, please refer to our current price list.

NOTE on the use of the tutorial
Supplementary images in the form of screenshots, notes or links to forms are marked with the following symbol " » " in front of the link.

FAQ - FREQUENTLY ASKED QUESTIONS

Please contact us by e-mail at career-Service@uibk.ac.at and provide us with your user ID and the e-mail address with which you registered. We will arrange for your password to be reset. You will then receive an e-mail from the Central IT Service of the University of Innsbruck with instructions on how to reset your password.

Please contact us by e-mail at career-Service@uibk.ac.at and provide us with the e-mail address you used to register. We will send you your user ID by e-mail and arrange for your password to be reset. You will then receive an e-mail from the Central IT Service of the University of Innsbruck with instructions on how to reset your password.

1. Please create an account under the following link: https://accounts.uibk.ac.at/registration/service/careerservice. When you apply for an account, a user ID will be created and sent to you by e-mail.

2. Please enter your details in our contact form, confirm them and be sure to click on "Apply changes" (even if the existing details are correct).

3. Please send us this identification number to career-Service@uibk.ac.at

4. With this access data, we can add you to your company as a contact person and you can immediately publish your desired job advertisements.

Please send us a short message to career-Service@uibk.ac.at. We will remove your e-mail address from our mailing list. Please note that you will still receive system-related messages (e.g. when booking job advertisements), but you will not receive any information on price promotions or new functions in the system.

If you wish to delete your account, please let us know by sending an e-mail to career-Service@uibk.ac.at. Please note that any remaining credit will be expired upon deletion.

The purchased job advertisements are charged afterwards (in the system via the "Top up credit" button). However, the credit is available to you immediately after booking, so you can publish your advertisements immediately.

Please notify us in writing of any cancelations within 14 days by e-mail to career-service@uibk.ac.at.  Please note that only available or unused job offers can be canceled.

Translated by https://www.deepl.com/translator

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