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Privacy Policy – Universität Innsbruck

Data Privacy Information

The University of Innsbruck maintains numerous partnerships and exchange programmes with universities all over the world and supports students in planning and implementing academic stays abroad or academic guest stays.

Purpose

The University of Innsbruck processes your personal data to manage the EU education programme Erasmus+. The data is also processed for the administration of funding abroad, the financial support of the students concerned, the nomination to the respective partner institution in exchange programmes and the documentation of the legitimacy of the funding.

Data processes

In the context of your application for a stay abroad or as a guest, the application data provided by you (funding programme, name, date of birth, address, citizenship, academic degree if applicable, telephone number, e-mail address, account data, nomination and/or recommendation letter if applicable, data of the stay abroad, confirmation of stay, matriculation number and proof of academic success, credit transfer notification(s) if applicable, as well as supplementary documents, reports, etc.) are collected and processed.

Legal basis

The legal basis for the processing of personal data in the course of exchange programmes is art. 6 para. 1 lit. e and f GDPR and §§ 60ff Universities Act. The processing is necessary for the performance of a task carried out in the public interest and assigned to us by the legislator. Furthermore, there is a legitimate interest of the University of Innsbruck in promoting international relations with other universities.

In this context, please note the  note on the right to object on the main page.

Recipients

In the context of participation in exchange programmes, your personal data may be transferred to the following recipients:

  • Erasmus+ Education National Agency (OeAD)
  • OeAD-GmbH - Agency for Education and Internationalisation (for funding control and funding instruction)
  • respective partner university/guest institution
  • Federal Computing Centre GmbH
  • European Commission
  • Austrian Marshallplan Foundation (in case of scholarship application to this instution)

Storage period

In principle, your personal data will only be stored for as long as is necessary for the fulfilment of the purpose. In addition, longer retention periods may exist due to EU regulations, national laws and internal university guidelines. We would like to draw your attention to the following periods in particular:

  • Documentation to ensure compliance with good scientific practice is carried out for at least 10 years in accordance with §73 Universities Act.
  • Payment data is stored for at least 7 years.

  • As part of exchange programmes, your data will be stored in accordance with the requirements of the respective funding programme (for Erasmus+ and Joint Study Programmes for ten years after the end of the funded project).

Data transfer to third countries

If the partner university is located outside the EU or the EEA, a third country transfer takes place.

An overview of all third countries that are subject to an adequacy decision within the meaning of Art. 45 of the GDPR and thus have an adequate level of data protection can be found on the website of the European Commission.

For all other third countries, data transfer is based on standard contractual clauses, explicit consent (Art. 49(1)(a) GDPR) or for the performance of a contract or pre-contractual measures (Art. 49(1)(b) GDPR).

Data processing in case of disputes

More information can be found in the  Data Privacy Information for the assertion, exercise or defense of legal claims. 

Your rights, contact details, Data Protection Officer

More information can be found at the  main page.

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